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2. Functional Requirement Document (FRD)
Breakdown Management Module 
Objective
Develop an end-to-end workflow for breakdown management covering Preliminary Inspection Report (PIR), Root Cause Analysis (RCA)  and CAPA tracking.

Workflow
1. Breakdown occurs.
2. Shift In Charge creates PIR and assigns to a Maintenance Engineer;
3. Maintenance Engineer reviews PIR, validates details, and under takes preliminary investigation
4. Records immediate corrective measures to be taken; If needed Corrective action created on the Maintenance Platform against the PIR. Also records if RCA needed. 
PIR Form shall have 
 - Equipment Selection 
 - Title
 - Description
 - Date Time of incident	 
  - Type (Mechanical / Electrical / Instrumentation / Process / Civil / Utility / Safety /    Environmental)
  - Severity (None / Minor/ Moderate / Major / Catastrophic)	 
  - Impact on CBG generation – Yes/No
  - Immediate Action Taken (to be completed by Maintenance Engineer; SIC can add initially) 
 - RCA Required (Yes / No) (by Maintenance Engineer assigned)	 
 SIC and Maintenance Engineer shall be able to create an activity/job against PIR created. This will be added to maintenance platform. 
Maintenance Engineer shall be able to create an RCA against a PIR ; 
There shall be RCA analysis section; A table of 5 rows and Two columns, 5 why analysis.  
An HTML area to capture proposed long actions medium and long term. 
Attachment of a file capturing RCA details. 

Maintenance Engineer shall select one user from Central Team for approval of RCA.
Once approved the Maintenance Engineer is allowed to create Corrective actions in Maintenance Platform against the PIR/RCA; 
When all the corrective activities against a PIR/RCA is completed it is considered closed. Apart from Corrective Actions there can be tasks of general nature for central team or plant manager which will be captured in breakdown system or in maintenance platform itself as a general task.
Dashboards to be created to monitor performance interms of timely preparation of RCA, Closure of Corrective Actions of a RCA. Immediate actions against a PIR etc
